Keeping Chapters Strong: Essentials for Good Standing

In its November 2023 cover story for Amstat News, the American Statistical Association spotlights the power of collaboration in revitalizing its local chapters. And featured during the Chapter Officers Appreciation Workshop at JSM 2025, the ASA Council of Chapters Governing Board initiative on collective rejuvenation aimed to promote the stability and growth of the statistical community. This article is the first in a series that will report on notes gathered on key topics discussed by chapter representatives during the 2025 workshop.  

Maintaining a healthy and active chapter within the ASA does not require a massive membership or a packed calendar. Instead, it starts with meeting a few essential requirements. These foundational practices not only ensure your chapter remains in good standing with the ASA but also can help foster a vibrant, engaged community of statisticians and data scientists. 

The Minimal Requirements 

To be considered in good standing, every ASA chapter must do the following: 

• Maintain a current constitution on file with the ASA office. If your chapter cannot locate its constitution, reach out to Emily Fekete, manager of volunteer engagement and chapter relations.
• Elect officers according to your chapter constitution, ensuring that the president, secretary, treasurer, and chapter representative are current ASA members. 
• Report officer information annually to the ASA office, including names and contact details for the key leadership roles. The ASA requests such updates are done at two points during the year, in January and July. 
• Hold at least one chapter meeting per calendar year, which can be virtual or in person. 
• Complete the annual report of chapter activities, requested by the COCGB, typically by December. 

The ASA recently revamped its online reporting tool, making it easier than ever to submit your chapter’s annual report—it should take no more than 15 minutes. For questions about constitutions, elections, or reporting, contact Fekete. 

Annual Chapter Timeline: Key Milestones for Success 

The timeline above outlines a typical year in the life of an ASA chapter, highlighting essential tasks and opportunities to maintain good standing and foster engagement: 

• Fall: Kick off the planning cycle with a meeting among chapter officers to set goals and review responsibilities. 
• December: Submit the annual report.  
• January: Notify the ASA of any officer changes following elections. 
• February: Apply for ASA stimulus funds to support chapter activities and complete IRS filing, if required. 
• March: Recognize​ your volunteers and their​ contributions by nominating a member for a chapter service award. 
• April: Host your chapter’s annual meeting, whether virtual or in person, to fulfill the minimum meeting requirement. 
• July: Update the ASA again with any officer changes ​​from mid-year elections. 
• September: Organize a signature event, such as a traveling course, to engage members and promote professional development. 

This structured approach ensures compliance, encourages member involvement, and supports long-term chapter vitality.

Beyond the Basics: Building Engagement 

The requirements are minimal, and chapters can go a step further to see stronger engagement and sustainability. The following are practical tips shared by chapter representatives during the 2025 JSM Chapter Officer Appreciation workshop: 

• Keep track of activities throughout the year to simplify reporting and showcase your chapter’s impact. 
• Rotate officer roles to avoid burnout and encourage broader participation. 
• Maintain regular communication with members through newsletters, emails, or social media. 
• Use online tools and forms for elections to streamline the process and increase participation. 
• Reach out to other ​​​​​​organizations (e.g., other chapters, universities, companies) for collaboration and shared events. 

Addressing Common Challenges 

Chapters often face challenges such as leadership turnover, geographic dispersion, and limited resources. To address these, chapter representatives suggested the following: 

• Create a handbook to document roles and responsibilities, ensuring smooth transitions. 
• Encourage participation from multiple institutions to avoid dominance by one group. 
• Develop a succession plan and mentor incoming officers. 
• Distribute resources equitably, especially in geographically spread chapters. 

The Value of a Healthy Chapter 

Even small chapters can thrive. For example, a chapter that spans three universities has a great opportunity to maintain strong community support. Healthy chapters prioritize what matters most to their members, taking into consideration, for example, professional development, networking, or outreach. 

Consider hosting virtual meetings, student competitions, or industry-sponsored events. Collaborations with universities, government agencies, and professional organizations can also expand your reach and impact. 

Final Thoughts 

Keeping your chapter in good standing is not just about meeting requirements. It is about laying the groundwork for a vibrant, inclusive, and sustainable community. With a little planning, shared leadership, and creative engagement, your chapter can continue to grow and serve its members effectively. 

For support, resources, or questions, don’t hesitate to contact Fekete​ or your vice chair​.

COCGB Executive Committee Members

Jessica Kohlschmidt, Chair 

Tom Krenzke, Chair-Elect 

Emily Griffiths, Incoming Chair-Elect 

Jo Wick, Past Chair 

Emily Fekete, ASA Liaison 

Shana Palla, Communications 

Samantha Seals, Secretary 

Tomi Mori, Council of Chapters Representative to the ASA Board